WoodGroup PSN is a global provider of pre-operations, hook up & commissioning, operations & maintenance, engineering, construction, project management, training and decommissioning services to the energy industry. Employing over 29,000 people in more than 35 countries, Wood Group PSN offers high integrity, brownfield services that support customers to optimise performance, maintain production, reduce operating costs and provide integrity assurance.
Responsibilities of the secretary include answering the telephone and readying invoices for mailing, filing office material, compiling purchase orders, sorting and delivering internal mail and keeping office supplies stocked.
Detailed Description
- Recognizes “safety first” to be top priority
- Receives and appropriately directs incoming calls and faxes
- Use computers for various applications, such as database management or word processing.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Maintain the appropriate files
- Create, maintain, and enter information into databases as directed.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Creating and/or make copies of correspondence or other printed material.
- Assist office personnel in clerical work i.e.: take and disperse meeting notes, disperse office announcements, mail, FedEx, etc.
- Make travel and lodging arrangements
Job Requirements
- Must be a self-starter and able to work with little direction
- Must be able to accommodate long periods of sitting
- Must be able to operate standard office equipment
- Must be proficient in Microsoft Office (Excel, Word and Outlook)
- Should have general knowledge of computers to trouble shoot issues with the assistance of the IT team.
How To Apply
Please quote job reference - IRC114653 in all correspondence relating to this position. Internal applicants must discuss their application with their line manager prior to applying. Online applications only - no email applications
